Policy for Recording of Lectures in the Veterinary Curriculum

Lecture capture affords students additional opportunities to review challenging concepts at their own pace. Although there have been few quantitative studies evaluating the effect of lecture capture on student performance and class attendance, several qualitative studies have reported generally positive impressions of lecture capture initiatives from both students and faculty (see references below). Most students report that the systems are useful for reviewing challenging concepts while minimally impacting their attendance in class, while most faculty agree that the systems are useful, but that they may have some impact on student attendance. After much discussion, it is the consensus of the faculty, staff and students on the Educational Technology Steering Committee that the benefits of lecture capture outweigh the risks, and therefore propose the following motion to the faculty of the CVM.

As recommended by the Educational Technology Task Force in their final report in 2014, the Educational Technology Steering Committee makes the following motion to the faculty of the College of Veterinary Medicine.

• The College of Veterinary Medicine will, by default, record all lectures delivered in Foundation courses as part of the professional curriculum. This will include capture of projected material and audio recordings of the lecture. Faculty who use overhead projection or white/black boards may request video lecture capture from the Foundation Course Leader. Faculty members who do not wish to make these recordings available to students are welcome to opt-out by communicating with the Foundation Course Leader, and their recorded lectures will be deleted from the server within two to three days after the lecture is delivered.
• Faculty who wish to capture material from Distribution courses may request this service by contacting the Assistant Director for Educational Technology and Innovation.
• All captured lecture recordings will be posted to the CVM Learning Management System (LMS) and made available by the end of the day on which the lecture is given only to students enrolled in the class and other faculty teaching in the class. Lectures will be available to students until the end of the course, or until they have fulfilled the course requirements, whichever is longer.
• Recordings will be stored on the campus server for a period of 2 years from the date of the lecture, and faculty will be provided access to recordings of their lectures at any time. At the end of the 2 year period, lectures will be deleted from the server, but faculty will have the opportunity to archive any of their lectures they would like to keep beyond that time.
• In keeping with University Policy 4.15 Copyright, stored recordings may be used by persons other than the lecturer only with the express permission of the lecturer. Requests to store lectures longer than 2 years must either come from the lecturer or be approved by the lecturer. All requests for access to lectures will be made to the VMIT Assistant Director of Educational Technology and Innovation.
• The LMS will permit students to stream the lectures, but will not allow for downloading of captured lectures. College copying and recording policy expressly forbids copying, transferring or distributing lecture recordings, and this policy will be strictly enforced by the CVM.
• Any individual lecture a faculty member wishes not to be posted on the course web site will be deleted upon request to the VMIT Assistant Director of Educational Technology and Innovation.
• As currently described in the Copying and Recording Policy, students with disabilities or anticipating an excused absence from a class may request access to a lecture given by a faculty member who has opted out of lecture capture.
  • Students must contact Student Services to request that specific lectures be made available, and Student Services will then contact the faculty member to discuss the issue and determine if the recording can be made available to the individual student.
  • In accordance with University policy regarding Religious Holidays, students who are absent from class due to religious beliefs must be provided with an equivalent opportunity to make up the course material missed. In these circumstances, students must notify the Course Leader in advance, and the faculty member may choose to either make the recorded lecture available to that individual student or to provide an alternative equivalent learning opportunity for the student.
  • Since these lectures will be deleted from the servers within two to three days after each lecture is given, students must request access as soon as possible.

References

Billings-Gagliardi et al., Student decisions about lecture attendance: do electronic course materials matter?, Academic Medicine, 82(10): S73, 2007.

DiBacco et al., Lecture capture: enhancing learning through technology at the Kent State University College of Podiatric Medicine, J Am Podiatr Med Assoc, 102(6): 491, 2012.

Marchand et al., Student and faculty member perspectives on lecture capture in pharmacy education, AM J Pharm Educ., 78(4): 74, 2014.

Maynor et al., Student and faculty perceptions of lecture recording in a doctor of pharmacy curriculum, Am J Pharm Educ, 77(8): 165, 2013.