To host/join a Zoom meeting, you need at least one of the following:

• Speakers and a microphone (built-in, USB or Bluetooth)
• A webcam
• Phone (desk or mobile)

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Facilities / Equipment requirement

College spaces well equipped for running Zoom meetings without additional equipment required include:

• Lecture Halls 3-7
• Hagan Room (S1 124)
• Dean’s large conference room
• Biomedical Sciences conference room (T6004A) (computer required)
• Centennial Room (S2 120)

All other spaces require portable equipment which can be borrowed from ESS.

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.Signing in:

To sign-in, visit https://cornell.zoom.us  and you will see two options: “Join a Meeting” and “Host a Meeting.”

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To Join a Meeting

• Click “Join a Meeting”
• Enter the Meeting ID or Personal Link Name
• Window will pop-up: “this links needs to be opened with an application”, select Zoom Meetings and Open link.
• Click on Test Computer Audio to be certain your Speakers and Mic are working before joining meeting.

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To Host a Meeting

• Click “Host a Meeting” (Select with Video on or off)
• Window will pop-up: “Open Zoom Meeting?”, select “Open Zoom Meetings”
• Choose from the following audio conference options:
  1. Computer Audio – you must have a webcam or microphone attached to computer.
     • Click on “Test Computer Mic & Speakers” to be certain they are working before beginning the meeting.
  2. Phone Call – Click on this tab to display numbers to call Zoom to connect to audio
  3. Call Me- Enter your cell or office number

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To Share Your Screen in a meeting:

• Click “Share Screen,” then select the window or application that you want to share
  • You will have the option to share computer sound when sharing, and to optimize the screen for full screen viewing
• Click “Share Screen”
• When you are done, click the “stop sharing” icon at the top of your screen

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Chat:

1. Click “Chat” to send a group chat to a selected participant or group of participants
2. Select a group from the drop-down menu
3. Type in a message and press Enter. The message is sent to all members in the selected group
4. If you want to keep a record of the chat, click “Save Chat”
5. To access saved chats, click “Show in Folder” or browse to the folder.

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To end a meeting:

Click “End Meeting” at the lower right hand corner of the window.

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Meeting Options:

Once you have started or joined a meeting, you can perform the following actions from the menu bar located at the bottom of the meeting window (move your mouse to toggle)

• Mute/Unmute your audio and select Audio options.
• Access the Microphone and Speaker options by clicking the up arrow next to Mute. This allows you to adjust your computer’s microphone and speaker choices. You can also access the Audio Settings.
• Stop and Start the video portion of the meeting.
• Access the Video options by clicking the up arrow next to Video. This allows you to change your computer’s video input. You can also access the Video Settings.
• Invite more people to join by email, instant messaging or a Room System.
• Manage Participants, including mute/unmute, lock screen share so only the host can screen share, play enter/exit chime for participants, and lock the meeting.
• Share Screen lets you share your screen with meeting participants.
• Chat lets you start a private or group chat.
• Record lets you start recording the video and audio of the meeting. If you are already recording, you can stop recording by clicking the Stop Recording button in the upper left hand corner of the screen.
• End Meeting lets you end or leave the meeting.
• Click Enter Full Screen in the upper right hand corner to use full screen mode.