Turn “Ugh. Another Meeting…” into a Place that Others Want to Convene

Ugh. Another Meeting…

As a former teacher my entrance to cooperative extension came with lots of learning and very often beginning before I was ready. Great for learning but very uncomfortable and full of failures. As a teacher, I was a part of many meetings, but leading was less frequent. Of course, leading students and working with teams, but those didn’t feel like meetings to me. But why? Maybe because the word meeting has grown a less than stellar reputation. Or because working with elementary students always includes an element of creativity and fun to keep them engaged. Meetings were often a chance to connect with our teams after the students left for the day.  A chance to vent, share joys, and plan for the week ahead.

Meetings are at the core of our work in extension. I remember some of my first meetings after I was asked to join the leadership team. I often left singing the lyrics to a country song in my head. “a little less talk and a lot more action.” All we did was talk and often didn’t come back to it until months later when we said, “Didn’t we say we were going to…” And then when I was leading a weekly meeting with a group that was burnt out and disconnected, I knew I wanted to create something different. I, of course, did a little research on how to run a meeting. And found a meeting template. Some folks loved it, some found it too intense, and it didn’t always fit our needs. Here I was thinking there must be a right way to run a meeting and I went straight to logistics because by nature I love creating order, structure, and routine- perhaps the teacher in me. But that doesn’t always create meaningful and engaging experiences. So, there must be a way to balance the two.

An example of starting before I was ready… I took a risk to bring a large yet completely disconnected team together. My hope was to help these teams, working in silos, to build connection and see how they were connected to the same mission and vision while valuing and respecting each teams uniqe contribution. To much for one meeting? Maybe. And my learning, for some, I provided way to much informaition leading up which bolged folks down in the building connection. Connection before content is better strategy. I had some work to do after that to ease some tensions.

We’re “cooperative” extension. When tensions arise and common purpose and values get fuzzy, this phrase often comes up for me. And when it makes sense, I find ways to drop it as a gracious reminder for myself and others. Cooperative- involving mutual assistance in working toward a common goal. If only it always felt that way! As an organization with a long, rich history and a framework that supports us in evolving and adapting our programs to meet the needs of communities- finding shared purpose and inclusive approaches are key to our success but getting there can be a challenge. Especially when values and purpose are breezed over to “respect people’s time.” But if we’re not clear on why we’re meeting and everyone is coming with a different purpose and the facilitator is keeping the meeting short, are we really respecting people’s time?

I promise you, I’m not an expert but I have learned a few things. Sometimes there doesn’t need to be a task. Adults still want to have fun. Connection comes before content. And always purpose before logistics. I’ll forever be learning and creating my masterpiece when it comes to meetings. And as author Priya Parker might describe it, the gathering is more like an art.

And the teacher in my also loves a good book club! If you are interested in exploring new ways to create engaging and meaningful experiences that have folks looking forward to gathering, you’re invited to gather with us! Grab a copy of The Art of Gathering: How We Meet and Why It Matters by Priya Parker as we, connect with colleagues, read, and reflect on new strategies, while supporting each other in planning or recreating more meaningful and inclusive spaces together.

Before you join, we ask that you come ready to fully engage in the process- including the reading, and the virtual gatherings and determine a specific focus area (meeting, group, team, committee etc.) for working through the reflective process. An opportunity to learn and reflect with others and apply directly to your work as we go. Our virtual gatherings will be held bi-weekly from 1pm to 2pm, beginning March 14.

(3/14, 3/28, 4/11, 4/25, 5/9, 5/23).

Consider registering by March 1st to give yourself time to grab a copy of the book, read the first two chapters and get the details on how to prepare for our first gathering on March 14. But if your able to make that happen before we gather, were happy to accept your application after March 1st.  Registration: https://cornell.ca1.qualtrics.com/jfe/form/SV_0ivH1cCXIxN9gZE 

Let’s create some art together! And please reach out with any questions (kmc86@cornell.edu).

All the best,

Kelly Campbell


ESP Lambda Chapter is co-sponsoring/encouraging others to join this conversation as we hear that “getting people to show up and be engaged in advisory committees, boards, and leadership is a need.  Kelly Campbell will be our keynote speaker for our annual meeting in December – sharing lessons learned through the book reading series.  Join us if you can, share with others!  All are invited.

Professional Development Offering – Generative AI and Extension Work | sponsored by ESP Lambda Chapter

March 7, 2024 — 11am — Zoom
All are welcome!

Generative AI is all the buzz. What is it, and how can it be appropriate for Extension Work? Join Epsilon Sigma Phi, Lambda Chapter for professional development on this relevant topic. Learn about generative AI techniques like brainstorming with you, helping build drafts of lesson plans, and revising text for plain language. Ethical considerations are also addressed, ensuring that participants understand the responsible use of AI in extension work. We will leave time for peer-to-peer sharing as well (so bring your experiences to share).

Register: https://cornell.zoom.us/meeting/register/tJMlce2vqzsjG9C-GRZGUF5X3aJnx7dJBgOE 

“Hybrid Harmony: Enhancing Meetings Through Seamless Online and In-Person Collaboration” – December 14 – 1pm

with Charlie Pane – Outreach and Engagement Manager, CCE Ulster County + ESP Lambda Chapter member

Register: https://staff.cce.cornell.edu/professional-development-opportunities 

We are often hosting meetings for an in person and online team – but just how do we make those meetings run well?  The convergence of virtual and physical spaces is essential for fostering meaningful connections and maximizing productivity.  In this webinar Charlie Pane will share his experiences for mastering the art of seamless hybrid collaboration. The webinar will cover three key pillars:

  • Program Design Mastery: Strategies for crafting engaging agendas that cater to both virtual and physical attendees – balancing content delivery, interactive elements, and inclusive participation to ensure everyone feels connected and valued.
  • Production Setup and Technology Logistics: How do you use the technology at hand to do the job or what would help if you have a budget?      From audiovisual setups to camera placements and hybrid-friendly software, what are some secrets to a flawless technical execution?
  • Optimizing Hybrid Meeting Dynamics: Uncover techniques to facilitate smooth communication and interaction between online and in-person participants. We will also talk about tips for managing group dynamics, fostering engagement, and addressing challenges unique to hybrid setups.

Join us as we consider ways to redefine how we implement hybrid meetings…and stay if you are able for the Epsilon Sigma Phi Lambda Chapter Annual Meeting.  More peer-to-peer topics on the ESP-Lambda chapter page: https://blogs.cornell.edu/esp-lambda/

Generative AI and Extension Work

I had to chance to facilitate an “unconference” session for the professional development group, National Association of Program and Staff Development Professionals (NAEPSDP) about Generative AI.  The “unconference” format just means that it is less of an orchestrated presentation by an expert and more of a facilitated discussion.  I offered to lead this one because I’m a regular Chat GPT user,  taught first by my grown children and strengthened by my curiosity, mostly to summarize lengthy extension reports (often my own) quickly.

I wanted to share a couple of items that may be of use to our own staff and teams.

First I should share – Extension Connect provided a very thorough webinar and resources in June that was recorded with resources.  A great basics how-to for those who may be new to the technology: https://connect.extension.org/blog/resources-from-ai-basics-for-extension  

Equally, there was a good briefing in the Journal of Extension Ensuring Responsible and Transparent Use of Generative AI in Extension that includes usage as well as cautions.

In the NAEPSDP “unconference” chat I started with my experiences, suggestions for prompts, and suggestions for how staff new or not so new to AI might want to dabble in it for Extension work, colleagues from across the country contributed to the dialogue, adding their experiences, hesitations, and questions.

  1. My usage of AI (I use chat GPT):
    • Use to summarize lengthy reports; leveraging technology to succinctly express impacts
    • Summarizing qualitative data (in quantitative ways) – similar to what qualitative research software can do
    • Brainstorming – responses to questions, providing a framework for stories or issues, or lesson planning 🙂
  2. It is all about the prompts.  For those who use generative AI, you will know that you need to consider how to ask the question so that the responses are what you are looking for.
    • My top three:
      1. “Summarize the following in plain language” (where I’m providing the content and asking for dialogue that is written in a way that the lay reader could understand the content.
      2. “Can you group these into buckets of insights, with their associated weight (in %), and list so examples of associated responses for each insight?” (where the results turn qualitative results into quantitative responses)
      3. “Possible titles for the following abstract” (where I’m looking for help giving a clever but understandable title to a story)
    • More prompts for consideration include this great list from our colleagues at Virginia Cooperative Extension that includes prompts for lesson planning etc. https://docs.google.com/document/d/1GpEhmp2oJPuXS28CPKNHTc74HW_cpXr1WgW43ywIagk/edit?usp=sharing

For the new and not-so-new to generative AI…here are some fun/interesting ways to make use of it:

  • make me a grocery list for x # people and organize it by section in the grocery store. Make a meal plan from this for 3 dinners, 3 lunches and 3 breakfasts” (seriously…try this out…provide any details you would like about the people – it is remarkable)
  • Summarize a success story from colleagues or yourself (drop the text into the prompt) – you will land with a few bullets succinctly written from your words in minutes.   Amazing way to help you focus on a few key points.
  • Review of survey responses– no names and not for research purposes (community example)  (dropping text into the prompt) – whether you have 5 or 50 responses – this will at least provide you with a framework for how to talk about the responses.

Would be interested to know your experiences!

Gamification or “Jobification” – Applying Game Design Approaches as a Bridge to Workforce Skills

I recently wrote a blog post for an outside ag tech project that I work on with Virginia Tech.  The project has paired a cohort of Virginia Community College System (VCCS) Ag faculty with Virginia Tech Ag faculty to focus on instructional design that is aimed at helping students gain (and acknowledge the gain of) greater workforce skills.

One design that has prompted a bridge between out-of-school and formal learning is badging to help students reflect on the experiences that they have had outside of class so that the course materials feel more relevant.  One VCCS faculty member aptly named this practice of building gamification in as “jobification”.   I thought this might be of interest to some of my CCE colleagues.  The idea of instructional designs that bridge learning environments is what my own research focus is on.

You can find the blog post here:  https://awt4collaborativeleadership.blogspot.com/2023/10/gamification-or-jobification-applying_18.html 

We are currently working on a journal publication to describe more of the documentation that went into this component of the project.  Stay tuned :).

Crafting Effective Learning Experiences with the Help of Instructional Design Models

Just like anyone else, I can get easily distracted, behind, rushed, and overwhelmed while trying to plan for a new program.  Learning that this feeling is not “just me” and that others that I look up to struggle and look for methods of to overcome the “too busy to plan” feeling has upped my game over the years.  Reflecting on the steps in an Instructional Design Models is one way that I do this.

A new cohort of the Program Development Leadership Cohort (PDLC) that was kicked off this week – we start the work by reflecting on what has worked for each of us in designing programs, and considering effectiveness strategies that others have put into place that we have witnessed as successful.  And then we look at how similar all of our ideas really are – and how similar the many versions of instructional design models are.  Essentially – when we take time to assess needs, develop clear objectives, design a program for the primary audience, create an implementation plan for effectiveness, and then evaluate against our objectives – we are more likely to provide an effective learning experience.  Sounds simple…but it does take practice – which is just what we do in PDLC.

I find reflecting on a program development model helps me to ensure that I’ve considered thoughts and ideas of others and research, and keeps me focused on the task at hand while mindful and curious about what could be.  While I embrace the iterative process (in a model like Dick and Carey), I tend to lean into the ADDIE model as  a simple way to think of the parts and pieces.  Documenting steps and keeping notes in a place that I can find them is really key for me.  At the moment OneNote is my go to…thought this does change depending on my collaborators and projects.

So…if you are thinking – “how can I make sure that my programs/projects move forward, address needs, and are welcoming to your audience – I might suggest using a PD Model to nudge your action steps and keep you moving forward.  Want to know more about program development models?  Check out the resources – including a short tutorial at: https://staff.cce.cornell.edu/courses/ccepdc-101/program-development-concepts-and-models 

Celeste Carmichael is a Program Development Specialist for CCE Administration.

 

Newsflash: Congratulations to Melissa Schroeder- Senior Issue leader, Cornell Cooperative Extension Schuyler

Shout out and congratulations to @Melissa Schroeder- Senior Issue leader, Cornell Cooperative Extension Schuyler County and NYS 4-H! Mel was part of the ESP National Award [Diversity Multicultural Team] from the Northeast Region for their work on the LGBTQ+ Virtual Symposium.
The Diversity-Team Award acknowledges outstanding efforts and accomplishments in developing, achieving, and sustaining Extension programs and/or audiences in our diverse and multicultural society. At least 50% of the team must be ESP members in good standing. Epsilon Sigma Phi is the Extension Professional’s organization whose mission is to foster standards of excellence in the Extension System and to develop the Extension profession and professional.
ESP Northeast Region Team members included: Dr. Jeff Howard and Dr. Alex Chan [Maryland Extension], Dr. Teresa McCoy [Ohio Extension], Kristen Landau [New Hampshire 4-H /Extension], Alisha Targonski [4-H/Maine Extension], Liz Kenton [Vermont 4-H/Extension] and Matt Scarfo [West Virginia Extension].  Proud of your work Mel + so happy that you are a part of CCE!
Kudos!

The Tipping Point

Tipping Point by Malcolm GladwellMalcolm  Gladwell is a British-born Canadian author of five New York Times bestsellers: The Tipping Point, Blink, Outliers, What the Dog Saw, and David and Goliath.
I have read David and Goliath, Blink, and The Tipping Point.  I would like to offer my opinion on The Tipping Point.
The Tipping Point is a book that makes you consider why certain products or ideas catch on. I was reading about how programs might catch on in relationship to the work I do as an educator.

Gladwell provides the building blocks for those interested and willing to consistently implement those building blocks to find the tipping point for your product, idea, or program.

He outlines the importance of the 80-20 Rule. That 20 percent of a group tends to influence 80 percent of the outcome. For example, 20 percent of employees produce 80 percent of the work. He also provides examples of the connections between ideas and who are the folks that can carry the idea forward. Who are the champions you need in your circle, who are the influences and the mavericks that can bring the idea forward?

This book provides many real examples of how trends, beliefs, and real change can take place in our agencies and our communities by finding those tipping point.

Submitted by Bonnie Collins, Sr. Ag Program Director for CCE Oneida County

Are there Opportunities to Weave Together OST Learning with Families and K-12 Education?

Background
In 2021, amidst pandemic challenges for Out of School Time (OST) youth program delivery, I offered a series of online learning experiences for youth and families through Cornell Cooperative Extension of Cayuga County that was intended to provide project-based opportunities for youth and caring adults to learn together and explore nature and STEM.    The activities were promoted through the county office (to 4-H clubs/families and to contacts connected to the EFNEP program) and through a local school district parent-teacher organization’s Facebook page.  While the promotion and experience were offered broadly and to all families, participation was reasonable, and program evaluation indicated that objectives were met, it was observed that youth and family participation lacked demographic and family SES diversity.  That observation inspired me to review literature in a parallel nonformal education field – the field of inclusive science communication as well as literature around other educational theories on teaching and learning.  I found many interesting insights – including the realization that some may not feel comfortable or have time for family OST activities but may be making time for informal learning at home.  In this post, I’ll focus on idea of weaving together informal and formal education so that those who may not be likely to opt for signing up for OST science or nature activities, could still identify as learning from friends, neighbors, and family and be acknowledged for the communal learning that is happening out of school.

Cultural Learning Pathways Framework
One theoretical framework that explains what is learned,  how learning happens, and where it is likely to happen is the  Cultural Learning Pathway Framework.  The Cultural Learning Pathway Framework (Bricker et al., 2008, Bricker & Bell, 2014) describes how the layers of experiences and attributes of one’s culture are involved in a person’s knowledge growth and development.  The Cultural Learning Pathway Framework demonstrates the value of many other learning models including instructional design models that acknowledge affordances and engagement (Nolen & Koretsky, 2018; Norris, 2003), theory of person’s model (Dreier, 2009), social practice theory which recognizes the value of community in shaping identity (Calabrese Barton et al., 2013), and situated learning (Lave & Wenger, 1991).  Ole Drieier’s theory of persons is a particular influence as it recognizes the value of socio-material objects (how objects like toys or access to sport equipment can encourage social engagement and growth) in activities and arrangements.  The Cultural Learning Pathway Framework considers the value of informal, nonformal, formal, family/cultural experiences and attitudes, and ties to recognized learning in formal education.  The framework emphasizes that learning is lifelong and life wide, it doesn’t only happen in the classroom – and for some who may not be seen for their academic achievements – there learning at home or through informal learning channels may not be seen at all.

Potential Connections to Formal Education
Research indicates that informal learning can, particularly when prompted and acknowledged by others, be impactful on science literacy/competency development.  This understanding and approach may be of particular interest to those who are educators because while formal and non-formal educators may aspire to provide opportunities for skill growth; self-driven play can lead to some of the same outcomes – and in some families – informal lifelong experiences are more likely to be the place where enrichment will occur.  And, because informal outcomes are not written in an educational plan, the development may not be recognized.

If acknowledgment of informal learning were a part of the non-formal and formal instruction, might otherwise marginalized participants identify as science/nature enthusiasts?  The report Learning in and Out of School in Diverse Environments (Banks et al., 2007) considers questions like this.  The report acknowledges the value of situated and everyday learning that is mediated by cultural practices/perspectives in homes and communities.  The authors suggest that when formal education better understands the picture of everyday learning for a student, educational achievement gaps can be reduced.  The report includes principles and practices intended to help educators facilitate discussion and recognize informal, situated learning.   A checklist of questions like, “Does your institution provide professional development programs to help teachers and instructors develop the knowledge and skills needed to create new pedagogies that incorporate and take into account the life-long learning of students?” (Banks et al., 2007, p.29) can assist formal education institutions in assessing their approach.

Non-Western or Indigenous Approaches to Learning
In the literature about adult education theories, there is research and writings about teaching and learning with a non-western or indigenous approach.  These approaches are often discussed interchangeably to represent a philosophy of education where learners learn from the community and the lines of teachers and learners is less structured.  These ideas align with the Cultural Learning Pathways Framework and may explain why youth and adults from non-dominant populations may not choose to join learning experiences intended to build up the individual.  In general, Western approach learning theories refer to teaching to transfer facts and information and developing cognitive reasoning for individuals.  That said, literature about Indigenous teaching and learning includes cultural education norms for indigenous populations not individual.  Commonalities in the writings about Non-Western or Indigenous approaches to learning include: community above self, valuing informal and at home learning, a wholistic approach (valuing learning as mind, body, and spirit), and balancing the scales between teacher and learner, deemphasizing the power of formal learning (Merriam & Baumgartner, 2020).  What if there were opportunities for formal education to listen and acknowledge families and community learning?  Would the youth involved be proud of their family heritage and the experiences learned outside of school in a way that helps them identify as a learner?

Implications for Youth and Family Work
The Non-Western or Indigenous ideas for program development, design, and implementation could have positive program implications for youth and adults, informal and formal learning.  If youth involved were asked to seek out family, friends, neighbors, community members to listen for stories and ask questions, and then retell the stories to others in the classroom – youth and teachers in a formal environment might better acknowledge the community knowledge of the earth and be inspired to learn more from their lived experience.  The youth become the teachers in sharing with their classmates and teachers, the family/community recognizes the value of their contributions to youth and to each other, and formal education partners find value in OST informal education.  In this case, Extension or others working in this space may listen and facilitate more, weaving in dialogue, experiences that seek conversations between youth and family or community, and helps add in additional community partners and experts as needed.

Possibilities?
While the idea of Non-Western or Indigenous approaches may fit the general gap presented in the background, the likelihood is that in the example that I shared the approach would not be used with Non-Western or Indigenous families.  In the experience shared about the online family learning experience – it was SES and Race demographics that were missing – but the missing families were not indigenous.  That said, there are unique factors about the community where the noted experience was offered.  The rural community noted is full of families that are connected to the earth and to nature – hunting, fishing, gardening, farming, hiking, camping, harvesting wood.  Given that, could the literature still apply?  How can we help families and youth have conversations that translate to youth identifying as learners of life sciences, facilitating conversations so that their informal experiences OST can also be validated in the classroom?

Celeste Carmichael is a program development specialist for Cornell Cooperative Extension Administration and a Ph.D. student with the Cornell Department of Natural Resources and the Environment.  Celeste is interested in studying the experiences that help youth and families to connect to each other around nature education, setting the foundation for youth, families, and communities to seek and choose conservation practices.

References:
Banks, J., Au, K., Ball, A. F., Bell, P., Gordon, E., Gutierrez, K., Brice-Heath, S., Lee, C. D., Mahiri, J., Nasir, N., Valdes, G., & Zhou, M. (2007). Learning in and out of school in diverse environments: Life-Long, Life-Wide, Life-Deep.

Bricker, L. A., & Bell, P. (2014). “What comes to mind when you think of science? The perfumery!”: Documenting science-related cultural learning pathways across contexts and timescales. Journal of Research in Science Teaching, 51(3), 260–285. https://doi.org/10.1002/tea.21134

Calabrese Barton, A., Kang, H., Tan, E., O’Neill, T. B., Bautista-Guerra, J., & Brecklin, C. (2013). Crafting a Future in Science: Tracing Middle School Girls’ Identity Work Over Time and Space. American Educational Research Journal, 50(1), 37–75. https://doi.org/10.3102/0002831212458142

Dreier, O. (2009). Persons in Structures of Social Practice. Theory & Psychology, 19(2), 193–212. https://doi.org/10.1177/0959354309103539

Lave, J., & Wenger, E. (1991). Situated Learning: Legitimate Peripheral Participation. Cambridge University Press.

Merriam, S. B., & Baumgartner, L. M. (2020). Learning in Adulthood: A Comprehensive Guide (4th edition). Jossey-Bass.

Nolen, S. B., & Koretsky, M. D. (2018). Affordances of Virtual and Physical Laboratory Projects for Instructional Design: Impacts on Student Engagement. IEEE Transactions on Education, 61(3), 226–233. https://doi.org/10.1109/TE.2018.2791445

 

 

Recruiting participants and volunteers post-pandemic – the struggle is real

Today in a program development staff session on recruiting participants, educators talked about the realities of our current landscape: changing rules/uncertainty about how we can work has disrupted a typical flow that staff may have once had for reaching out to individuals, program followers, and volunteers – causing a shift in the way that we do business.  The discussion indicated a desire for more resources, collective tools for promotion, and methods for getting it done.

In the session we turned to our CCE larger system for some ideas: As a sample of what CCE staff are doing and sharing as success strategies, we searched last year’s success stories (available in full in a file from the staff site plans-and-reports page).  I use this technique often to better understand the practices as well as successes of our Associations and area teams.  Once the success story document is open you can search for keywords <ctrl + F> to find what you are looking for.  We searched for the keyword: recruitment and noted several CCE Associations writing about working through partner organizations and key collaborators to recruit participants and target audiences successfully.

We also turned to each other, collecting ideas in a Qualtrics survey that we created together to document trends and suggestions about program recruitment.  Responses indicated that our confidence with recruitment is at 59% (so additional resources could be helpful).  Successful practices were noted to include:

  • Recruiting through outside organizations + families/parents
  • Hosting “food for thought events”, fun/creative events (food served) that can encourage participation
  • Using surveys and social media polls as interactive outreach, inviting participation
  • Using social media -including FB groups (promoting through other organizations)
  • Encouraging personal connections (phone calls or e-mails or asking someone who knows a person to reach out), personally ask individuals, ask coworkers for suggestions, use university connections – might feel like it takes more time but success rate is likely higher
  • Keeping a database of collaborators and interested participants so as to reach out to them easily next time!

While in our session we didn’t discuss looking at outside documentation, there are, of course, many good resources out there.  A quick search after we met indicated that our questions and ideas are grounded!  See below for a couple of links that could be useful:

Recruiting participants, particularly now, is not a problem unique to Extension.  And while recruitment is not easy,  a practice for approaching the problems at hand is helpful – set aside time, connect with others, clearly articulate messaging, document your ideas (so that you can reflect on your practice and learn from your trials), try things out…  rinse, repeat.  All that said – go get ’em and keep doing awesome work for our communities :)!