Community-Wellness Workgroup – an Invitation!

Dear CCE Colleagues,

CCE Essex and CCE Wayne invite you to join with us as we form a Community-Wellness Workgroup focused on fitness-based programming. Many associations are already delivering impactful curricula—such as Matter of Balance, Range of Motion, Walk with Ease, Tai Chi, and Bingocize—and we’d love to bring this energy together.

This workgroup will serve as a collaborative space to share ideas, co-navigate operational funding, and explore opportunities for policy, systems, and environmental (PSE) change. To get started, we’re hoping to learn which associations are currently offering fitness-focused programs and who would be interested in connecting.

A few guiding questions include:

  1. What fitness-based curricula are being offered across the state?
  2. How are these efforts being funded?
  3. What PSE changes are underway?

If you are interested in joining or learning more, please reach out to any one of us. We appreciate your time and look forward to growing this network together.

Warmly,

Adam Bullock, CCE Wayne;  arb398@cornell.edu
Samantha Davis, CCE Essex;  smd242@cornell.edu
Shelby DePew, CCE Wayne; set73@cornell.edu
Katherine Graziano,  CCE Essex; mg423@cornell.edu
Mikayla Otero, CCE Wayne;  mao95@cornell.edu

 

SOWING SEEDS, GROWING LEADERS: A PODCAST ROOTED IN COOPERATIVE EXTENSION STORIES – Growing to Executive Director

 

“Ever wonder what it takes to become—and succeed as—an Executive Director in Cooperative Extension?

Fresh from an energizing Executive Leadership Conference, I’m struck by the fascinating paths our leaders have paved. That’s why I’m excited to spotlight our ‘Growing to Executive Director’ episode this month!

Join Bernie Wiesen and Beth Claypoole as they pull back the curtain on their  journeys from Extension’s front lines to Executive Director and beyond. In this candid conversation, they share the moments that shaped them, the power of active listening, and how they’ve learned to lead with both strategy and compassion.

The Sowing Seeds, Growing Leaders Podcast feels less like a recording and more like hitching a ride with mentors who’ve been there. Through authentic, engaging conversations, our guests share stories that will resonate whether you’re a seasoned Extension professional, just starting your journey, or simply passionate about community leadership.

Ready for some real talk about leadership? Listen now: https://podcasts.apple.com/us/podcast/growing-to-executive-director-leadership-lessons-with/id1827288810?i=1000718696556

Their insights might just change how you think about your own leadership journey.

 

SOWING SEEDS, GROWING LEADERS: A PODCAST ROOTED IN COOPERATIVE EXTENSION STORIES – Join us for our first episode with Alexa King Maille and Shawn Tiede

Alexa and Shawn podcast promoLong drive coming up with all the summer happenings? Maybe on your way to State Fair this month? We’ve got a NEW Podcast to help the time fly by! One listener said-“listening to the new ESP podcast series and really enjoying them! It’s like riding in the car with my friends!”

Pressing play launches you into honest, inspiring conversations that highlight the journeys, challenges, and wisdom of those who’ve dedicated their careers to Extension work. Whether you’re a seasoned staff member, a curious newcomer, or simply someone who values community-driven leadership, this podcast offers a rich tapestry of voices that reflect the heart and mission of CCE in such a way that you may forget the guest are not actually in the car with you! This month we’re highlighting-Thriving from County to National: Expanding Impact with Alexa Maille and Shawn Tiede

In this episode, Alexa King Maille and Shawn Tiede share their journeys from county-level roles to shaping STEM and youth development initiatives on a broader scale. They reflect on the skills, relationships, and mindset that helped them thrive across contexts, as well as the importance of staying grounded in community while scaling impact. Join us for an inspiring conversation about growth, innovation, and leading with purpose—wherever you serve. Real, honest conversation and some laughs along the way! Hope you’ll invite us into your next car ride!

Podcast is available here! https://podcasts.apple.com/us/podcast/sowing-seeds-growing-leaders-cornell-cooperative-extension/id1827288810?i=1000718720324

Upping the Meeting Engagement: Getting Started with Poll Everywhere in CCE

If you’re looking to energize presentations, engage participants in real-time, or gather quick feedback from your audience, Poll Everywhere might be just the tool you need. Poll Everywhere is available to all Cornell Cooperative Extension (CCE) educators and staff through a Cornell enterprise license.

With Poll Everywhere, you can go beyond traditional hand-raising or static PowerPoint slides; this easy-to-use platform helps make meetings, trainings, and workshops more interactive and insightful. You can integrate live polls, quizzes, word clouds, crowdsource responses, and open-ended questions directly into your session—whether you’re presenting on Zoom, in Microsoft Teams, or in person. Participants can respond from their phones, tablets, or laptops using a QR code, link or by texting a code.

I’ve been using Poll Everywhere for over 12 years.  I’m quick to share that it has become easier to use and more reliable.  Here are a couple of examples from my experiences:

  • At a recent staff training I used a PowerPoint that had poll everywhere embedded into several of the slides to help staff engage in the topic (an anchoring exercise for those of you who follow my program development work), then we crowdsourced ideas to help shape the agenda (participants add their ideas and then vote up the ideas of others to better understand the interests of the audience), and then we did a closing exercise to set intentions (an aspiration setting activity).  I was able to show results to the audience, but also save the results in my Poll Everywhere account so that I can refer back to them later.  Wins all around.
  • Many moons ago, while working with the State 4-H Office, we incorporated dialogue prompts into different parts of the Career Ex agenda.  The volunteer teens and adults leading sessions asked their groups the questions and shared the QR code so that the students could provide feedback throughout the course of the event (and use their devices for the good of the whole :)).

Want to get started? CCE staff can request access through Cornell’s Center for Teaching Innovation https://teaching.cornell.edu/learning-technologies/assessment-tools/classroom-polling/poll-everywhere. If you already have a Poll Everywhere account, using your Cornell email, your license will automatically upgrade and preserve all your existing activities. Once logged in at polleverywhere.com, you’ll find a dashboard where you can create new polls, customize visual settings, and manage participants and reports.

Poll Everywhere is a strong alternative to other tools you may already use. It offers more robust features than Zoom polls and can effectively replace tools that we don’t have a license for, like Menti. For more complex surveys or detailed data analysis, Qualtrics may still be the better option—but for live engagement, Poll Everywhere strikes the right balance between simplicity and power.

If you’re interested in incorporating Poll Everywhere into your slide presentations, you can download the dedicated app for PowerPoint from the Poll Everywhere website. More details on this option can be found on the CCE Staff Bulletin page: https://staff.cce.cornell.edu/units/cce-staff-bulletins

Want to see it in action? There are tutorials, webinars, and guides available to help you get up to speed:

And of course, if you run into any trouble, help is just an email away: cce-orgdev@cornell.edu

So go ahead—request your license, explore your dashboard, and try building your first activity. Poll Everywhere makes it easier than ever to turn a passive audience into an active part of the conversation.

Focusing on Focus Groups for Extension Work

Our current CCE Program Development Leadership Cohort (PDLC) has been thinking about strategies for assessing needs.  While many of us are familiar with launching a survey or looking at service statistics to understand interests in programs, not everyone has had the opportunity to run a focus group.  This topic was of high interest to our cohort.  Why use a focus group?  And what are some strategies for running one?

Focus groups can be a powerful tool to help you understand community needs, refine ideas, and improve outcomes. Whether you’re exploring youth development, agriculture, climate resiliency, or nutrition education, a well-run focus group can give you valuable insight to guide your next steps – and develop a relationship with those who show up to share.  I like to use focus groups as an extension needs assessment or evaluation method because it offers an opportunity to listen deeply to people, and it uses a social environment that can help conversation to be more generative.

Here’s a step-by-step guide intended to help take some of the mystery out of running a focus group:

  1.  Define the Purpose. Start with a clear goal. What do you want to learn? Examples might include testing ideas for a new initiative, exploring community concerns, evaluating participant experiences. Keep your purpose focused and align your questions with that purpose.
  2.  Identify and Recruit Participants.  Aim for 6–10 participants with diverse perspectives relevant to your topic.

Consider:

    • Program participants (past or potential)
    • Community partners
    • Stakeholders (e.g., teachers, farmers, volunteers)

Use email, phone calls, flyers, or existing networks to invite participants. Be clear about time commitment and why their voice matters.   Share your purpose. Have individuals register so that you can remind them and thank them.

  1.  Develop Guiding Questions. Prepare 5–7 open-ended questions to guide the discussion. These should:
    • Prompt stories and experiences (“Tell us about…”)
    • Avoid yes/no answers
    • Start broad, then narrow in
    • Have back up questions in case there is silence.

Questions will relate to your Focus Group purpose – here are a couple of samples – “What types of support do you need to participate fully in our program?”
“How has this program impacted your daily life?”

  1.  Logistics Plan. Choose a comfortable and accessible location—or host it online via Zoom.

Plan for:

      • 30-60 minutes of discussion
      • Include a neutral facilitator (conversations should be lukewarm and not emotional…so at times, that means that we ask someone else to moderate/facilitate)
      • A notetaker or recorder (with permission of participants)

Offer refreshments or a small incentive, if possible, send reminders before the session, and thank you afterwards.

  1.  Facilitate Conversation. Set a welcoming tone. Begin with introductions and ground rules:
    • Respect all voices
    • Listen actively
    • Confidentiality matters

Use your guiding questions but stay flexible. Let conversation flow naturally while ensuring all voices are heard.  Avoid dominating the discussion yourself (see note above about including a neutral facilitator).

  1.  Analyze and Apply What You Learn.

After the session:

    • Review notes and recordings
    • Look for themes and key insights
    • Summarize takeaways in plain language

Use what you learn to refine your program design, identify gaps, and support grant proposals or reports.

  1.  Share Back. This one is important and often forgotten (amongst all the other priorities—I get it). Participants appreciate knowing their time matters. Share a summary of findings and how their feedback will be used. This builds trust and encourages future engagement.

Focus groups aren’t just about collecting data but about listening deeply and building relationships. Done well, they strengthen programs and make them more responsive to real needs in our communities.

Here are a few resources for further information:

If you’d like tools or a sample focus group plan, contact me – Celeste Carmichael, cjc17@cornell.edu. 

Let’s keep learning, together 😊

Why Attendance at PILD Should Be on Every Extension Educator’s Bucket List

If you’re an extension educator looking to elevate your impact, the Public Issues Leadership Development (PILD) Conference is an event you cannot afford to miss. Held annually in Arlington, Virginia, this national conference is a unique opportunity to connect with elected officials and showcase the significant contributions of the extension community.

At PILD, you will delve into essential topics such as effectively communicating your program’s outcomes and impacts. The conference serves as a platform for sharing innovative practices and success stories from across the country, fostering collaboration among extension professionals. Understanding how to measure both the outcomes and impacts of your programs is crucial, and PILD provides the tools and insights to enhance your effectiveness.

One of the highlights of the conference is the opportunity to engage directly with federal partners. Attendees can learn how the federal government and extension professionals collaborate to address public issues. Meeting with elected officials at the Capitol allows for meaningful dialogue, enabling educators to influence policies that affect their programs and communities.

PILD also features a rich agenda filled with concurrent sessions led by experts in the field. For instance, last year, Dr. Ethan Orr shared insights on “Building Partnerships and Increasing Funding from the Government.” His experience demonstrated how effective communication and strategic partnerships can significantly enhance funding for cooperative extension programs.

Additionally, the conference promotes networking and collaboration through roundtable discussions with national leaders in various areas, including urban agriculture, health equity, and youth development. These interactions not only expand your knowledge but also equip you with the tools to advocate effectively for your programs at the local level.

If you’re considering presenting your own work, keep an eye out for the upcoming call for proposals. Moreover, if you’re new to PILD, the national ESP organization offers $600 scholarships to help cover your costs, making it more accessible than ever.  The application for these scholarships is due December 1.

In summary, attending PILD is a transformative experience that should be on every extension educator’s bucket list. Join your peers in exploring innovative ideas and strategies to elevate the impact of your work within the extension community.

Take the time today to go to the JCEP website (jcep.org), look at the PILD Conference link.  If it is something you think would be valuable in your extension career, go to the ESP website (espnational.org) and search for PILD scholarship and apply TODAY.  If you need help in accessing or completing your application, feel free to reach out to me and I can help you take advantage of these great opportunities!

Beth Claypoole, ESP Lambda Treasurer

 

From Conference:The Science of Habit Formation: Strategies for Behavior Change in Extension Programs

More from National ESP Conference…  I’ve been very excited about the sessions attended, conversations, and opportunities – good stuff, worth sharing (and hoping that next year we have more from our Lambda Chapter traveling together).

Yesterday, I attended a session about the University of Maryland Extension’s “Habit Shift Mindset” program. The program, offered to communities in Maryland, leverages emerging scientific research on habit formation to empower individuals to make lasting behavior changes. Habit formation, a growing area of research, shows that behaviors are deeply influenced by our environments and can become automatic through practice and repetition. But turning a behavior into a habit—and a habit into lasting change—requires intention and strategy.

According to the American Psychological Association (APA), a habit is more than a simple behavior; it’s a learned, ingrained pattern that transitions from effortful to effortless. The good news is that you can teach an old dog new tricks.  Neuroplasticity enables us to reshape our brain pathways, although returning to old habits remains easier if we aren’t consciously practicing our new ones. This highlights the importance of the “habit loop” — cue, craving, routine, reward. When a cue triggers a craving, it prompts a routine that ultimately brings a reward, reinforcing the habit over time.

Finding Your “Why” and Setting Goals
The Maryland team created The Habit Shift Mindset program to help individuals go beyond learning new information and transition it to behavior change, which we intend to do in Extension, but it isn’t easy. The curriculum helps participants to better understand that creating lasting habits starts with understanding your “why,” a powerful motivator that can keep you committed even when challenges arise. This idea, championed by thought leader Simon Sinek, encourages individuals to identify a purpose behind their behavior changes.

Overcoming Barriers and Shifting Mindsets
Habit formation often involves overcoming internal and external barriers. The Habit Shift Mindset program guides participants through identifying potential obstacles and developing solutions to reduce friction and discomfort, which are natural parts of the change process. Additionally, reframing narratives with positive language is essential; a negative mindset can sabotage goals and trigger procrastination due to feelings of threat or discomfort. Visual strategies like vision boards and written goals can help make these changes feel more achievable, reducing the “psychological distance” to long-term objectives.  So for example, if an Extension educator was delivering programming about family financial management and the participant was interested in saving money to buy a home for their family, a good educational strategy to help the participant go from learning what to do would be to vision board about homes, or ways that they could cut their spending.

Practical Application and Empowerment
The Habit Shift Mindset program also includes a workbook where participants apply each principle directly, promoting a sense of empowerment and accountability. Retrospective evaluations provide participants with insights into their growth and reinforce confidence in their ability to sustain new habits. Through strategies grounded in behavioral science, the University of Maryland Extension Habit Mindshift program equips participants to create meaningful, lasting changes.

These strategies felt very “right on” for Extension staff — they could be applied to any lesson planning with the intention of helping our participants not just learn about something – but start the process of setting intentions and changing behaviors.  By understanding the science of habit formation, setting clear goals, identifying barriers, and fostering a positive mindset, participants gain valuable tools to shift their behaviors and improve their lives.

Resources can be found here: https://extension.umd.edu/programs/family-consumer-sciences/nutrition-and-health/habit-shift-mindset/agnr.umd.edu/agnr.umd.edu/extension.umd.edu/programs/family-consumer-sciences/nutrition-and-health/habit-shift-mindset

From Conference: Learning through Play: Kentucky’s Creative Approach to Kindergarten Readiness

While at the National ESP Conference this week I attended a session about a University of Kentucky Extension program that features “learning through play”.  Well, they had me at “play”…not only do I love to play and create, but the concept of play and practice helping us (any of us) to be more ready is the foundation of my dissertation work.  This particular program, though, is very nicely meeting a need identified by their state and acted on by Extension – a great example of what Extension can do.

UK Extension has launched an innovative “Learning through Play” initiative to address kindergarten readiness by focusing on accessible, family-centered learning. The program targets various aspects of early childhood readiness by providing resources and experiences that support healthcare, professional development, childcare, family enrichment, and reading readiness. By creating a well-rounded support network, the program aims to foster stronger, more resilient communities.

The initiative, supported by state funding, brings together a coalition of local councils, collaboratives, and Kentucky’s Office of Early Childhood to create a structured plan called “Ready Families, Ready Communities, Ready Schools.” This statewide framework provides a comprehensive approach to early childhood development, incorporating family engagement, educational resources, and community involvement.

Ready Families and Communities: Virtual Learning and Career Awareness
Since 2021, Kentucky has assessed kindergarten readiness through targeted interventions, with updated evaluations conducted in 2023. Recognizing the importance of accessible learning, Extension introduced virtual learning sessions for daycare centers and parents, supporting learning extension at home. One standout feature of the program is a 12-night series of virtual bedtime stories. Each night, a different community leader — such as a police officer, librarian, or principal — reads a story focusing on career readiness, giving children a sense of the diverse roles within their communities. These sessions also introduce “code words” related to the stories, which families can collect and submit to receive a free set of 12 books. This engaging activity encourages both literacy and family bonding, laying a foundation for educational enthusiasm.

Monthly “Laugh and Learn” Events
“Laugh and Learn” sessions, held locally for families, offer monthly gatherings that provide snacks, stories, and activities to build large motor skills. These sessions provide hands-on, interactive experiences for families and young children to connect, play, and learn together. The program’s unique approach blends physical activity with learning, reinforcing skills essential for school readiness.

Resource Packs for Learning at Home
Families also receive thoughtfully curated resource packets filled with tools that support creative play and development. These packets include items like pocket dice, markers, mini whiteboards, stickers, and other little tangibles chosen to develop gross motor skills. The materials encourage ongoing engagement at home and ensure that families have access to simple and exemplary learning resources.

Through these multi-faceted approaches, Kentucky’s “Learning through Play” initiative is building a solid foundation for early learning. By bridging the gap between families and essential resources, Kentucky Extension sets a powerful example of how communities can come together to support their youngest learners.

This program was designed for use by Family Consumer Science educators, but our workshop attendees also discussed collaborating with 4-H staff and volunteers.

See more details about the success of this program here: https://kers.ca.uky.edu/core/reports/Story/s/11703/2022

Planning for Mayhem – Decluttering, Inventories, Insurance, and Safety Walk-throughs

I was reminded earlier this year of the value of a good safety walkthrough to keep things running smoothly.  A fellow executive director had experienced a flooding incident at their Association, and it was all hands on deck to rescue valuable supplies and materials.  Yikes! That’s all too near a threat for my association with our proximity to a large river. What tools and techniques can help prepare an association to manage emergencies and help prevent mayhem? 

Declutter Your Space

How many of us hold on to old stuff we no longer want or need?  When working with a team, getting rid of stuff can be even more challenging because no person ‘owns’ the materials. Unused items can marinate in a back room for decades.

Too much clutter adds to the challenges of safe emergency access and the ability to identify necessary repairs.  Decluttering is a process, and adding many people into the mix can make it easier (more hands!) and more challenging (more opinions!). Jackie Spencer’s upcoming webinar on Decluttering in January will be a great time to learn more about decluttering and renew your enthusiasm to finally tackle your program’s scary old boxes!

Inventory and Insure

An up-to-date inventory of your Association’s assets can be beneficial in an emergency. If your buildings or materials are damaged, you’ll want to know what has been impacted. You’ll also need to understand what is most critical to rescue/replace to get things up and running again. Relying on memory when you and your team are stressed can add more worry to your woes.

An up-to-date inventory of your association’s assets is helpful. In my association, we recently updated ours. We had a big decluttering day and removed all unwanted furniture and materials, donating and recycling whenever possible. Then, we used a spreadsheet to identify items and collections of materials and assigned estimated value and importance to maintaining operations. We are also updating our key cupboard to ensure everything is labeled accurately.  Both of these tools will help ensure that in an emergency, emergency personnel can access all areas quickly, and we will know what’s been impacted.

During a safety walk-through, I took 360-degree photos of each room, labeled pictures with the room and date, and backed them up on our server. If we file an insurance claim, this gives us helpful information about the area’s prior condition.  Finally, I reviewed our Association’s coverage with our risk management insurer to ensure everything was current and we had sufficient coverage. We can now easily maintain this inventory with an annual review, and it’s a great relief to know that we’re better prepared for an emergency.

Safety Walk-through

I use a regular annual safety walk-through to help manage risks at our Association. I schedule these in advance using my Outlook calendar and include our Association office manager as a second set of eyes. Using a locally modified version of the Stanford standardized safety walk-through form, we methodically go through each room for which we are responsible.

Here are a few tips I’ve learned to help you make the most of your safety walk-through.

  • At staff meetings, regularly share expectations for safety and office appearance. Let your team members know the WHY behind any changes in expectations. Don’t let problems fester—if something is out of compliance, address it quickly.
  • Prepare your teammates for the safety walk-through.  Let them know the dates and times it will happen, and share a copy of any forms you will be using.
  • On the day of the walkthrough, print out any forms you will be using and use a clipboard to take notes. Take measuring tape to ensure walkways and ceiling clearances conform to safety guidelines, and bring pens and Post-its to leave reminders if needed. Two sets of eyes are helpful to ensure you’re really seeing all the issues.
  • Be methodical – go one room at a time.  Take notes about what you see and any to-do items.
  • Open closets and sheds, and crawl under desks to check extension cords. Problems like to linger in dark corners! If replacement items are needed, these are added to the program wishlist.
  • When you find a simple problem that can be easily fixed (like extension cords not being plugged into extension cords or a reminder to close file cabinet doors), fix it immediately. There’s no time like the present to improve office safety.
  • Identify clutter that needs to be addressed,  any necessary repairs, and longer-term hazards. Note any ongoing issues and who is responsible for fixing them.
  • Take photos (part of inventory)
  • Once your walk-through is complete, follow up on any notes and to-do items, file your forms, and schedule your next walk-through. Review last year’s form before doing the next safety walk-through to see if you forgot to address anything.
  • Share findings with your team.  It’s helpful to let folks know what’s going well and where your group struggles.  Maybe someone has a suggestion for an improvement!

I hope sharing what I’ve learned about helping my Association prepare for mayhem is helpful to you.  May your basements be dry and your tripping hazards few!

The Struggle is Real! Join us for a workshop on January 14 at 11:30am – Declutter Your Workspace Webinar with ESP

Join ESP Lambda Chapter to learn ways to “Declutter Your Workspace” and regain a sense of control over your work environment facilitated by ESP Member Jackie Spencer, Community & Economic Vitality Resource Educator from CCE Chemung on Tuesday, January 14th at 11:30 am.

Please register in advance for this meeting: https://cornell.zoom.us/meeting/register/tJwkc-uqqD4pHd08qzJsRhufeEsiJ7LWlltl

After registering, you will receive a confirmation email containing information about joining the meeting.