The constitution of an organization contains the fundamental principles that govern its operation. All but the most informal groups should have their basic structure and methods of operation in writing. Class organizations are considered formal alumni groups by the Cornell Association of Class Officers and Cornell University.
Why do we need a constitution?
By definition, an organization is a “body of persons organized for some specific purpose, as a club, a union, or society.” The process of writing a constitution will serve to:
- Clarify your purpose
- Delineate your basic structure
- Provide the cornerstone for building an effective group
- Allow members and potential members to have a better understanding of the organization and how it functions
If you keep in mind the value of having a written document that clearly describes the basic framework of your organization, the drafting of the class constitution will be a much easier and more rewarding experience.
What should be covered in a Class Constitution?
The following is an outline of the standard information to be included in a class constitution. The objective is to draft a document that covers these topics in a simple, clear and concise manner.
Article I The name of the organization
Article II Purpose, aims, functions of the organization
Article III Membership requirements and limitations
Article IV Voting and meetings
Article V Class organization and governance
Article VI Appointment and removal of class officers
Article VII Duties of class officers (roles and responsibilities)
Article VIII Finances
Article IX Amendments
Article X Enactment (requirements for adopting this constitution)
Putting your Class Constitution to use
A constitution articulates the purpose of your organization and spells out the procedures to be followed for its orderly functioning. Constitutions usually require a 2/3 vote of the membership for adoption. Once you have developed your class constitution, review it every five years. The needs of your group will change over time and it is important that the class constitution is kept up to date to reflect the current class structure and state of affairs.
Make sure every new member of the organization has a copy of your class constitution as well as your Class Programs staff contact. This will help to unify your members by informing them about the opportunities that exist for participation and the procedures they should follow to be an active, contributing member. A thorough study of the constitution should be a part of officer training and transition.