Reunion budgeting is based on the premise that your class/group will break even. In other words, your Reunion registration fees, which you want to be as affordable as possible, should cover the expenses necessary for your class or group to organize and implement your Reunion.
Your Reunion staff contact will assist you with the process of budgeting. Here are a few helpful tips and tools to guide your planning:
- Accounts: To pay Reunion expenses, a university account must be used. All Reunion income and expenses will be routed through your class treasury. A Reunion sub-account, D0081, will be attached to all Reunion-related transactions to make these easily recognizable within Cornell’s Kuali Financial System (KFS).
- Purchasing information: There are many decisions to make about purchases and contracts. Please refer to the general purchasing sheet (link coming soon) to guide you.
- University fee: As you create your Reunion budget, there is a line item in the budget for the university fee. This per- person fee helps defray the cost of university Reunion goods and services. The university fee assists with cost coverage of tent rentals, facilities, headquarters, technology equipment, vehicles, on-campus transportation, and more. (Refer to this detailed list of services covered by the university fee.) Your class account will be charged this per-person fee following Reunion weekend.
- Registration fee and estimated attendance: In order to determine your Reunion registration fees, you will need to estimate all of your expenses on both a fixed and variable basis, then divide by a realistic expected attendance figure. Plan your Reunion budget so that registration fees will cover your expenses, even if actual attendance does not meet your projections. A budget worksheet to help with these calculations will be provided. Refer to chart of historical Reunion attendance figures.
Important note: You must offer packages with different lengths of stay to suit the needs and availability of your classmates. Your Reunion staff contact will help you work through this plan. Be sure that all fees include a fair share of the fixed costs. Refer to the list of Reunion 2023 registration fees.