Travel Checklist: Travel-Check-List text
Submitting Proper Documentation
Original receipts are required for ALL expenses EXCEPT for the following:
- Meals associated with overnight travel claimed under the per diem method
- Personal auto mileage reimbursed at the current IRS rate
- Miscellaneous expenses that are less than $75
Miscellaneous expenses are travel-related expenses such as local transportation, mail, fax, phone, internet hotel charges, entrance fees, etc.
Lodging and transportation to and from your destination (air, train, rental car) are NOT miscellaneous expenses.
Hosted business meals require original, itemized receipts. These are not the credit card slips that you sign and add a tip to, but rather, a receipt that lists what was purchased, including beverages. You most likely will have to ask specifically for an itemized receipt from your server or the restaurant.
Link to Trip system https://travel.dfa.cornell.edu/travel/
IRS Standard Mileage Rates: http://www.dfa.cornell.edu/payments/newslist.cfm?news_keyword=mileage
2017 mileage rate .53.5; 2016 mileage rate .54; 2015 mileage rate .575; 2014 mileage rate .56; 2013 mileage rate .565; 2012 mileage rate .555
Currency Converter http://www.oanda.com/currency/converter/
Link to Business Expense policy http://www.dfa.cornell.edu/cms/treasurer/policyoffice/policies/volumes/finance/upload/vol3_14.pdf
Link to FLY AMERICA ACT AND OPEN SKIES AGREEMENTS: http://www.dfa.cornell.edu/cms/accounting/topics/sponsoredfinance/upload/FlyAmericaOpenSkies.pdf
Travel PowerPoint AFAR travel ppt-19hrg7y