Project Details – Implementation

The changeover from the current service to the new Student Printing experience will happen in a phased fashion.

  • All current printers, including specialty printers, will continue running on the existing (Net-Print) service until their phased transition date.
  • The new system and the database it uses will be separate from the existing system.
  • Two clients will be deployed “behind the scenes” to manage the interactions with the separate systems.
  • As part of the phased implementation, printers will be deployed in a controlled roll-out (timing TBD). During Phase 1, a plan will be developed for specialty printers.
  • The new service model will offer a free quota, plus Bursar Bill and credit card options. (Note: Use of your credit card to allocate to a personal account on the new system will be offered once the service is fully operational in all locations.)
  • Existing printers in locations not yet converted, as well as specialty printers, will run side-by-side with printers using the new service.

 

Goals of the Implementation Approach

  • Limit impact to students.
  • Limit support complexities and costs.
  • Run side-by-side with existing process and system.

The estimated timeline

August 2018: Assessment completed. Project planning from October 2018 to March 2019. March 8, 2019: Project Governance. Campus Stakeholder Meetings (Pilot)in April and May 2019. April 30, 2019: Project Plan, Vendor Contract and Support. Design of new system (prototype) September and October 2019. October 1, 2019: Begin Plan for Training and Implementation. Build of new system (prototype) October and November 2019. Testing Begins November 2019. 2020, Date to be Determined: Complete Plan for Training and Implementation

Important Project Activities

  1. Project Planning – Start:  October 2018 | Completed:  March 2019
  2. Campus Stakeholder Meetings (Pilot Group) – Start:  April 2019 | Finish:  May 2019
  3. Design of New System (Prototype) – Start:  June 2019 (revised September 2019) | Finish:  August 2019 (revised October 2019)
  4. Build of New System (Prototype) – Start:  October 2019 | Finish:  November 2019
  5. Begin Plan for Training and Implementation – Start:  October 2019 | Finish:  TBD