20 Aug 2015 ME field meeting minutes

This is a draft of the minutes from today’s ME field meeting. We ran out of time and thus the ME field review of students will commence next week at an ADDITIONAL field meeting.

  • Item #1: By unanimous consent, the field rules, under section “Minor in Mechanical Engineering” were changed as follows:

old version:

Minor in Mechanical Engineering

Ph.D. students majoring in other graduate fields may take a minor in Mechanical Engineering. Usually four graduate courses in Mechanical Engineering are taken for credit to fulfill the minor.

new version:

Mechanical Engineering Minor Subject

Ph.D. students pursuing a Ph.D. in other graduate fields may study Mechanical Engineering as a Minor Subject. Faculty serving as Minor Committee Members representing the ME field usually require that students take four graduate courses in Mechanical Engineering are taken for credit to complete study of ME as a Minor Subject.

 

  • Item #2: Malte Jung’s application for field membership was approved by vote.
  • Item #3: Itai Cohen’s application for field membership was approved by vote.
  • Item #4: A motion was passed by vote that the Field Rules be amended regarding the MS program as follows:

old version:

Master of Science (M.S.)
Registration Units
Two registration units are required for an M.S. degree with a Thesis, and four registration units are required for a M.S. degree without a Thesis.

Time-to-Degree
All requirements for the M.S. degree must be completed within four years.

The field of Mechanical Engineering does not admit students into an M.S.-only degree program. The Field may grant an M.S. degree in any of the following circumstances.

Non-Thesis M.S.
A Non-Thesis M.S. degree may be awarded to a doctoral student who has earned at least four registration units and one of the following:
1. has successfully completed the A-Exam,
2. has withdrawn from the Ph.D. program after failing the A-Exam, but performed at a level commensurate to a passed Final Exam for an M.S. degree,
3. has successfully completed a Final Examination for the M.S. degree, but will not continue in the Ph.D. program.
M.S. with Thesis
An M.S. degree (with Thesis) may be awarded to a doctoral student who has earned at least two registration units, and either:
1. with the approval of the Special Committee, writes an M.S. Thesis and successfully completes an M.S. Examination before continuing on with the Ph.D. program. (The M.S. Examination may be combined with the A-Exam.)
2. submits a “Change of Program” to an M.S. degree, submits a Thesis, and takes a M.S. Examination. The student does not continue in the Ph.D. program.

Subjects
One major and one minor subject are required for the M.S. degree. If the minor is within the Mechanical Engineering Field, it must be chosen in an area that is substantially different from that of the major.

Special Committee
A minimum of two faculty members compose the committee. The chairman represents the major subject and another appropriate faculty member represents the minor subject. A thesis advisor, not representing a subject area, may be added.

Examinations
A final examination conducted by the Special Committee is required for an M.S. with thesis. At the committee’s discretion, this examination may be entirely oral or both oral and written, and a portion of the examination may be opened as a public presentation of the thesis. At least two faculty members must be present at the final examination.
Thesis
Candidates for the M.S. degree (with thesis) are required to submit a thesis based on the work in their major subject. Each candidate must provide one bound copy of the thesis to be held in the Sibley School collection, in addition to those copies required by the Graduate School.

Other
There is no language requirement or teaching requirement for an M.S. degree.

new version:

Master of Science (M.S.)
Registration Units
Four registration units are required for a M.S. degree.  Students may petition the DGS to reduce MS degree registration unit requirements to three if they begin their MS study while completing their BS degree in the Sibley School of Mechanical and Aerospace Engineering.  The DGS may approve this petition at his/her discretion.  The DGS may also reduce MS degree registration unit requirements to two if a student transfers from the PhD program to the MS program.

Time-to-Degree
All requirements for the M.S. degree must be completed within four years.

The Field may grant an M.S. degree in any of the following circumstances.

Terminal M.S. with thesis
Students may be admitted directly to terminal MS program with thesis.  These students must meet the following requirements:

  1. four registration units
  2. completion of an MS thesis and successful completion of an MS examination.  The collective expectations of the field, as interpreted by the MS thesis committee, is that the MS thesis should be publishable as independent research or should be a significant secondary author contribution to a publication with another researcher as first author.
  3. 48 credits total
  4. at least 20 credits of MAE 8900
  5. at least 2 credits of MAE 7999
  6. at least 15 credits at 5000 level or higher
  7. at least 6 credits at 6000 level or higher (not including 7999 or 8900)

Non-Thesis M.S.
A Non-Thesis M.S. degree may be awarded to a doctoral student who has earned at least four registration units and one of the following:
1. has successfully completed the A-Exam,
2. has withdrawn from the Ph.D. program after failing the A-Exam, but performed at a level commensurate to a passed Final Exam for an M.S. degree,
3. has successfully completed a Final Examination for the M.S. degree, but will not continue in the Ph.D. program.
M.S. with Thesis
An M.S. degree (with Thesis) may be awarded to a doctoral student who has earned at least two registration units, and either:
1. with the approval of the Special Committee, writes an M.S. Thesis and successfully completes an M.S. Examination before continuing on with the Ph.D. program. (The M.S. Examination may be combined with the A-Exam.)
2. submits a “Change of Program” to an M.S. degree, submits a Thesis, and takes a M.S. Examination. The student does not continue in the Ph.D. program.

 

Subjects
One major and one minor subject are required for the M.S. degree. If the minor is within the Mechanical Engineering Field, it must be chosen in an area that is substantially different from that of the major.

Special Committee
A minimum of two faculty members compose the committee. The chairman represents the major subject and another appropriate faculty member represents the minor subject. A thesis advisor, not representing a subject area, may be added.

Examinations
A final examination conducted by the Special Committee is required for an M.S. with thesis. At the committee’s discretion, this examination may be entirely oral or both oral and written, and a portion of the examination may be opened as a public presentation of the thesis. At least two faculty members must be present at the final examination.
Other
There is no language requirement or teaching requirement for an M.S. degree.

 

7 May 2015 ME field meeting minutes

An ME field meeting was held on 7 May 2015 at noon in 178 Rhodes. DGS Brian Kirby served as Speaker. Dr. Marcia Sawyer acted as Secretary. Professors Hernandez, Shepherd, Singh, Miller, Rand, Selva, Zhang, Phoenix, Desjardins, Donnelly, Silberstein, Campbell, Avedisian, Kress-Gazit, Erickson, Fisher, Kirby were in attendance.

  • by unanimous consent, the field formally adopted parliamentary procedures:
    • Robert’s Rules of Order, Newly Revised, 11th edition (RONR11) is the governing parliamentary authority.
    • As RONR11 requires that a deliberative body provide “equivalent conditions of opportunity for simultaneous aural communication among all participants” (RONR11 Chapter 1 Section 1 page 1), and electronic vote clearly does not satisfy this condition, all electronic votes proceed only with unanimous consent from the field. Electronic votes will always have not less than a seven-day window before votes are counted.
    • Faculty participating in meetings by teleconference and videoconference will be considered as attending, i.e., meetings with members participating by teleconference and/or videoconference will be deemed by the Field to constitute “equivalent conditions of opportunity for simultaneous aural communication among all participants”.
    • Absentee voting (i.e. notifying the DGS of one’s vote when one cannot attend the meeting), though not allowed by RONR11, is deemed critical by the Field to allow maximal participation by those with busy schedules and multiple commitments. Absentee voting will be allowed when unanimous consent exists. Faculty objecting to the validity of absentee voting on a motion should notify the DGS to object within 7 days of the vote.
    • The quorum for Field meetings is 12 field members.
    • The DGS will be the Speaker for Field meetings. The DGS will appoint a Secretary for each Field meeting.
  • an informal discussion regarding timing of A exams was held; the DGS notified the field that the Grad School plans to show less leniency with regards to scheduling A exams and that the DGS plans, similarly, to push students to complete A exams before end of 6th term. The Grad School claims that the field average A exam is 3.8 years after program start. Grad school requires before end of 3 years.
  • motions to admit Silvia Ferrari, Tobias Hanrath, and John Albertson to the ME field passed.
  • motions to admit Al George and Steve Pope as a Graduate School Professors of Mechanical Engineering, contingent upon each receiving the status of Professor Emeritus, passed.
  • DGS Kirby presented a draft set of requirements for a self-funded, terminal MS program and the faculty discussed this topic with plans to vote on a motion at the Aug 20 Field Meeting.

Field meeting and field review of ME PhD students: followup

thanks to ME PhD students who submitted information for the field review that we had last thursday. An informal summary of the joint AE/ME field meeting minutes from 21 Aug 2014 is below.

Professors Selva and Barthelmie were elected to become field members in ME and AE.

Professors Knepper, James, Warner, and Lammerding were elected to become field members in ME.

We passed a motion to have regular ME field meetings thrice yearly.

We passed a motion to set the Q exam format–in the past there was a recommended format but committees had license to do anything they wanted. I feared that this just led to unwanted uncertainty. Now what used to be the recommended format is set as the required Q exam format. Wording to describe this format was codified.

Two motions I brought–TA requirements and how we inform students of Q exam results–I tabled because discussion ensued about detailed wording and I deemed the field review more important than hammering out those motions. I will revisit those motions at the next field meeting, scheduled for January.

We held a field review of ME PhD students. This involved presenting the material that students prepared and discussing it amongst the faculty. 65 of 78 ME students were discussed; 13 were skipped because of incomplete info or faculty absence or both. In general the review was positive. In a small number of cases, action items were identified (e.g. professor X should talk to professor Y or professor A should talk to student B or the committee for student C should meet with him/her).

If you were part of the review and don’t hear anything, you should assume that no major issues came up with your progress. It is appropriate to follow up with your advisor or me if you have questions–I have had several people ask me if everything went ok with their review, and I am happy to field those questions.

On a personal note, one result of the field review that I actually hadn’t planned for was that it was an occasion for faculty to rattle off all the reasons why student X is great and why student Y is going to experience tons of success in the immediate and distant future. It was fun to have that be such a prominent part of the meeting. I often talk of the field review as an opportunity to sniff out problems proactively to address them, but most of what it entailed was my listening to faculty brag about their great students. I had a lot of fun with it.

October 17 Faculty Meeting Minutes

Excerpts from the Oct 17 Faculty meeting that are (a) suitable for public disclosure and (b) perhaps of interest to the broad student community follow.
Unlike meeting minutes, which are official and approved by faculty vote, this summary is mine alone and has not been vetted or approved by the faculty.
***

A meeting of the Sibley School Faculty was called to order on October 17th, at 1:00pm by Zellman Warhaft, Acting Speaker.

Approval of the Minutes

The minutes of the faculty meeting on September 19, 2013 were approved as distributed to the faculty.

Remarks and Announcements from Director M. Campbell

Update on renovation: The director updated status and timelines for the mezzanine and Kimball Hall.

Faculty: There will be no faculty search this year.

Budget: The university has adopted a new budget model that changes what role the college plays in obtaining income and distributing funds. The role of the department is still being determined.

Report from Associate Director for Undergraduate Affairs, W. Sachse

Mid-semester course surveys were discussed, as was the proposed undergraduate program in biomedical engineering.

Report from Associate Director for Graduate Affairs, B. Kirby

An update on graduate recruiting was presented by Professor B. Kirby, DGS for Mech. Eng.  The graduate student matching process starts on October 18th. Both faculty and students should

provide lists by that date and matching will start immediately, to be completed as soon as possible.  Professor B. Kirby then provided a summary of what the first year Ph.D. students are doing in the  seminar series.

Reports from regular School, College and University committees.

Professor P. Dawson reported on events in the recent faculty senate meeting.

Motion for voting privileges

After discussion, a motion was passed granting department voting privileges to an out-of-department Cornell faculty member.

Other business

Linda Smiley, MAE research administrator, gave a talk on proposals and pre-awards in the department.

 

The acting speaker, Professor Z. Warhaft, adjourned the meeting at 2:15 pm.

 

22 Aug ME/AE joint Field Meeting highlights

Excerpts from 22 Aug joint AE/ME Graduate Field meeting that are (a) suitable for public disclosure and (b) perhaps of interest to the broad student community follow.  Unlike meeting minutes, which are official and approved by faculty vote, this summary is mine alone and has not been vetted or approved by the faculty.

ME and AE are distinct fields but they do share a Q exam process and so this meeting, which was mostly focused on the Q exam, was jointly called by me (ME DGS) and by Prof. Garcia (AE DGS).
***

Two motions were passed, one each for ME and AE, to require that students matriculating Fall 2013 or later pass MAE7999 two times.

The written Q exam guidelines have been changed for ME and AE.  Mostly these changes are to bring the written rules up to date to match current practice.  These rules were passed separately for AE and for ME.  One key change that students will note is that there are now 5 Q exams:

  • solid mechanics
  • fluid mechanics
  • thermal sciences
  • biomedical mechanics
  • dynamics, systems, and control

The two exams listed that have not been given recently (thermal sciences and biomedical mechanics) were actually on the books but we had stopped implementing them in practice.  We will implement them going forward.

May 24 faculty meeting highlights

Excerpts from the May 24 Faculty meeting that are (a) suitable for public disclosure and (b) perhaps of interest to the broad student community follow.
Unlike meeting minutes, which are official and approved by faculty vote, this summary is mine alone and has not been vetted or approved by the faculty.
***
APPROVAL OF THE MINUTES
The minutes of the faculty meeting on May 9, 2013, were approved as distributed.

APPROVAL OF NOMINATIONS FOR FACULTY COMMITTEES FOR THE 2013-2014 ACADEMIC YEAR.
The motion to approve the committee nominations for the 2013-2014 academic year was passed unanimously.

APPROVAL OF CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN MECHANICAL ENGINEERING
The motion to approve the May 2013 candidates for the bachelor of science degree in mechanical engineering and provisionally approve the candidates for the August 2013 bachelor of science degree in mechanical engineering was passed unanimously.

May 2 faculty meeting highlights

Excerpts from May 2 Faculty meeting that are (a) suitable for public disclosure and (b) perhaps of interest to the broad student community follow.
Unlike meeting minutes, which are official and approved by faculty vote, this summary is mine alone and has not been vetted or approved by the faculty.
***

The faculty discussed and voted on a motion related to the space search.

April 25 faculty meeting highlights

Excerpts from Apr 25 Faculty meeting that are (a) suitable for public disclosure and (b) perhaps of interest to the broad student community follow.
Unlike meeting minutes, which are official and approved by faculty vote, this summary is mine alone and has not been vetted or approved by the faculty.
***

The faculty discussed and voted on motions related to the systems search.

April 4 faculty meeting highlights

Excerpts from Apr 4 Faculty meeting that are (a) suitable for public disclosure and (b) perhaps of interest to the broad student community follow.
Unlike meeting minutes, which are official and approved by faculty vote, this summary is mine alone and has not been vetted or approved by the faculty.
***

REMARKS AND ANNOUNCEMENTS FROM DIRECTOR M. CAMPBELL (IN ABSENTIA, W. SACHSE SPEAKING)
Professor W. Sachse gave a brief update on Prof. Campbell’s behalf.

REMARKS AND ANNOUNCEMENTS FROM ASSOCIATE DIRECTOR FOR UNDERGRADUATE STUDIES – W. SACHSE
Professor W. Sachse announced that the mid-semester survey was completed and results were distributed to the faculty.
Professor W. Sachse discussed a number of administrative issues associated with grades and deadlines.

REMARKS AND ANNOUNCEMENTS FROM ASSOCIATE DIRECTOR FOR GRADUATE STUDIES – B. KIRBY
Professor B. Kirby provided an update on the graduate admission process, including that the current early acceptance/rejections are in line with expectations from previous years.
Professor B. Kirby presented metrics he is developing for ranking graduate student applicants.
Professor B. Kirby presented a plan for graduate student recruiting and distributed copies of a proposal he has submitted to the Cornell University Graduate School to obtain funding for increasing the diversity of the Mechanical Engineering, Biomedical Engineering, and Aerospace Engineering applicant pools.

REPORTS FROM REGULAR SCHOOL, COLLEGE AND UNIVERSITY COMMITTEES.
No reports were presented.

STATUS OF FACULTY SEARCHES – M. PSIAKI (SPACE)/E. GARCIA (SYSTEMS).
Professor M. Psiaki announced dates for upcoming on-site interviews for the space search.
Professor E. Garcia announced a schedule for a final decision on the systems search.

PRESENTATION OF SYLLABET FOR MAE 4260 – R. SHEPHERD
Professor R. Shepherd presented a new Syllabet for a 3 unit elective course titled “Innovative Product Design via Digital Manufacturing”.

PRESENTATION OF SYLLABET FOR MAE 4650/BME 4650 – D. ERICKSON SPEAKING FOR A. SINGH.
Professor D. Erickson presented a new Syllabet for a 3 unit elective course titled “Biofluid Mechanics and Physiological Transport”.

Feb 14 faculty meeting highlights

Excerpts from Feb 14 Faculty meeting that are (a) suitable for public disclosure and (b) perhaps of interest to the broad student community follow.

Unlike meeting minutes, which are official and approved by faculty vote, this summary is mine alone and has not been vetted by a faculty vote.

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REMARKS AND ANNOUNCEMENTS FROM DIRECTOR M. CAMPBELL

Director M. Campbell announced that Laura Houghton officially joined MAE in a split administrative assistant/communication position. M. Ulinski is now MEng director and lab director.
Director M. Campbell discussed office and lab moves and presented tentative dates for this process.
Director M. Campbell provided a short update on the NYC campus. Hiring and searches started in all three hubs, with one to two MAE tenured faculty hires planned for Fall 2014.

STATUS OF FACULTY SEARCHES – M. CAMPBELL (SPACE)/E. GARCIA (SYSTEMS).

Professor M. Campbell described the status of the Aerospace search, including applicants, Skype interviews and on-campus interviews.

Professor E. Garcia described the status of the Systems search, including applicants, Skype interviews and on-campus interviews.

REMARKS AND ANNOUNCEMENTS FROM ASSOCIATE DIRECTOR FOR GRADUATE AFFAIRS – B. KIRBY.

Professor B. Kirby provided an update on the graduate admission process, including fellowship offers and planning for the Admit weekend on March 1-2. He announced that denial letters were scheduled to be sent on February 18.
Professor B. Kirby announced that he is working with Laura Houghton to develop a protocol for providing continuous web news items reflecting the faculty’s productivity. The objective is to have a steady stream of announcements on the MAE website requiring very limited faculty input.
Professor B. Kirby outlined a long-term plan covering recruiting strategies, grad students mentoring and wellness, grant programs, traineeship programs, and a codification of existing grad program policies.
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