Cynergy Search Tidbits Related to Sponsored Activity
Sponsored Financial Services has been utilizing the Organization Document Number (Org Doc #) on KFS e-docs to indicate the OSP Project Number (OSP #) related to the transaction/e-doc. This could be a Contract Control Account set-up (e-doc type = ACCT), a Budget transaction (e-doc type = BA), or any other account or financial e-doc. If [...]
Making Purchases on Expired Accounts
There is a business rule in KFS that prohibits users from creating Requisitions (REQ) on expired accounts. While this may present an administrative inconvenience it does provide a mechanism to ensure that project spending, particularly purchasing of supplies, occurs within the period of performance. As a project nears the end of its performance period, it [...]
KFS Fiscal Officer Delegations
Expertise on sponsored, financial management and budget issues often resides outside of an FTC/BSC and may therefore require delegation of authority outside of an FTC/BSC, carrying with it the administrative burden of maintaining “delegations” within the KFS application. We call this “Extended” delegation. To reduce the administrative burden of maintaining “delegations” within the application, the [...]
Sub-account e-doc can be used for sub-recipient activity
Today, we have a “sub-account” (which is technically another separate account) that is designated with the subcontract higher education function. In KFS, we will no longer require a separate account to manage sub-recipient contract activity; a sub-account will work great. This is a perfect example of how sub-accounts can be utilized in KFS to provide [...]
It’s a Balancing Act!
Account balances, as we know them today, will no longer exist in the new world of KFS. Instead, balances in KFS will become amounts listed by account AND object code (and sub-account or sub-object, if you so desire). So in any given account, you may have many balances—as many as you have object codes in [...]
Continuation accounts with contracts and grants
To continue the big wins from the KFS Contracts and Grants module, how many times do you receive a call about a contract or grant item in suspense because the account has a “Stop”? In KFS, each account that has an expiration date will require a continuation account, and all sponsored accounts will have one. [...]
Working in KFS to validate the new chart of accounts
Work on the new chart of accounts is miles ahead of where we were when I first introduced orgs here back in April, and we’re striking out into the next big phase. Soon we’ll start the work of validating orgs and accounts using an early version of KFS called the pre-production instance (PPI), comparing the [...]
Search Gets Flexible
The searching capabilities in KFS will amaze you! In our current system, you can search for purchasing documents using just a handful of parameters. When we move to KFS, you’ll be able to search by document type (requisition, purchase order, payment request) or number, date(s), description, account number, status, and amounts. You’ll even be able [...]
Purchasing, Routing, and Approvals
Similar to today’s purchasing web form, a casual user will be able to create requisitions in KFS with basic information and without knowing the account number. But she won’t select the person to approve it, as our current system allows. The requisition e-doc will automatically route to a content reviewer, who will have been assigned by [...]
KFS, “Tear down that wall!”
As I’m sure you know, we currently have separate accounting divisions for endowed and contract colleges. The separation was necessary because of reporting needs, but it causes issues in Cornell organizations that have both endowed and contract accounts. In the KFS Chart of Accounts module, there is an account attribute (Account Type) that allows us [...]
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