Saying goodbye to paper forms is a common theme across KFS modules, and it’s true for the Capital Assets module as well. We currently use paper forms for adding new equipment not purchased through Supply Management, internal transfers of assets, and asset disposals. In KFS, these will be replaced by e-docs–electronic transactions–that will be automatically routed for the appropriate approvals. For example, when transferring an asset to another unit, the form is completed and then routed to both the transferring and receiving units for electronic signatures. Once the form is approved, the asset will be updated in the Capital Asset module, unlike today where the information needs to be re-keyed by central staff.
As I mentioned in my first post, staff working in the units will also benefit from having access to capital asset information so you can verify that an asset was actually transferred or is awaiting approval. Today, once the paper form leaves your office, you don’t know if the receiving unit approved it or if the asset was updated in the system.
All this will add up to saved paper, time, mistakes, and headaches!
KFS Capital Asset Management Module Lead